Frame an attractive Resume
Resume, is a document used by persons to present their backgrounds and skills. Resume can be used for a variety of reasons, but most often they are used to secure new employment. A typical Resume contains a summary of relevant job experience along with education, interests and hobbies. Resume is usually one of the first items, along with a covering letter (application for employment), which a potential employer sees regarding the job seeker and is typically used to screen applicants, often followed by an interview.
As they always say, first impression is the lasting one and hence it has to be the best one, your resume defines what you are and where you want to be. A simple Resume is a summary typically limited to one or two pages of size A4 or Letter-size, highlighting only those experiences and qualifications that author (you) considers most relevant to the desired position.
Before writing a resume, you must realize the basic objective of it and must fetch you a job in the interview which you attend or at least get shortlisted for the next round. It is your first chance to make your future employers realize that you can prove valuable to their organizations. Here are some of the essential elements of the resume as Hill felt.
Target your Job – a proper and well composed job objective along with a well-defined Title will set the tone of the resume. Target the role for which you are applying and then compose your title accordingly. The title should be crisp and highlight your experience and skills that make you most suited for the job. Your objective should be very accurate and directed directly to the employer.
“Apply for a specific position. Avoid application for a position without describing EXACTLY what particular position you seek. Never apply for ‘just a position.’ That indicates you lack specialized qualifications. State your qualifications for the particular position for which you apply. Give full details as to the reason you believe you are qualified for the particular position you seek.”
When you apply for a specific profile, your resume Title & Objective are in line with what the employer is expecting. A good title strikes the eye of any hiring manager. So when you apply, apply to the specific role and highlight your Specific Skill which you want to Sell to the employer
Sell your Skill Set – This part will demonstrate to the employers how your skills can be utilized for the post to which you are applying. Again be specific and highlight ALL THOSE SKILLS which the employer is looking for. Don’t make your employer search your resume. Be bold in telling the employer what value you can bring to the company.
Highlight your Experience – The applicant should state the relevant experience she has acquired in his field to substantiate her candidature for the post. All the details about former employers should be included in the resume along with any special experience that makes her most suited for the job.
“If you have had experience in connection with positions similar to the one you seek, describe it fully, [and] state names and addresses of former employers. Be sure to bring out clearly any special experience you may have had which would equip you to fill the position that you seek.”
Mention all relevant Education – It is very important to specifically mention the education and the specialization done by the applicant. The reason behind the specialization should also be clearly explained.
“State briefly, but definitely, what schooling you have had, and in what subjects you specialized in school, giving the reasons for that specialization.”
Also highlight your exact qualifications, additional roles you handled while getting that qualification and in what way can it add value to the role and the company as a whole.
Apply for a specific position – Every applicant should apply for a specific position and customize her resume according to that position only. This is extremely important to prove your suitability and also validate your specializations and experiences. In line with this point, the applicant should restructure her job responsibilities to be perfectly in sync with the new role she is applying for.
e.g. This means that if the applicant has donned the cap of both Marketing and HR in her present firm and is applying for a complete HR role now, she should make sure that her HR experience throughout her present experience stands out and is given more prominence than the Marketing one.
Know the employers’ business –Prove yourself to be intuitive when you go on to stress the importance of researching on the company in which even other applicants are sending their resumes. Having sufficient knowledge about the business and its visions and applying that knowledge when writing your resume will help the applicant gain the employer’s confidence and increase chances of being hired.
Keep it Neat – It is important to have a neat and professional résumé.
“Remember another thing; neatness in the preparation of your brief will indicate that you are a painstaking person.”
Your resume must be free from grammar and spelling errors and it should be pleasing to the eye. Nobody would like to read a dirty looking resume on which the candidate has not put any effort. With an unformulated resume, the employer might be compelled to think that if you cannot write your resume neatly what guarantee will be there with the employer’s work.
Some Conditional Points too:
“Practically every business firm desires to know all about the previous records, antecedents, etc., of prospective employees who seek positions of responsibility. Attach to your brief photostatic copies of letters from:
- Former employers
- Teachers under whom you studied
- Prominent people whose judgement may be relied upon.
- Photograph of self. Attach to your brief a recent, unmounted photograph of yourself.”
These points are not very relevant today, but for some employments a photograph is always required when you are applying for a job. Similarly, few employers always ask for references. So it is best to follow the best practices of your place of residence and craft your resume accordingly.
Formatting Your Resume:
12 Things to be remembered along with contents to be included-
- Format your text. The first thing that a possible employer will see on your resume is the text. For that reason, it is very important that you make the right first impression. Choose a professional font in a size 11 or 12. Times New Roman is the classic serif font, while Arial or Calibri are two of the better choices for sans-serif. You can use multiple fonts for different parts of your resume, but try to limit it to two maximum. Instead of changing between fonts, try making specific sections bold or italicized instead. The font for your header and the introduction to a section may be a size 14 or 16, but otherwise you should not use a very large font. Your text should always be printed in solid black ink. Make sure to deactivate any hyperlinks (like to your email) so that they don’t print in blue or another contrasting color.
- Set up the page. Your page should have one inch margins all the way around with 1.5 or 2 point line spacing. The body of your resume will be aligned to the left and your header should be centered at the top of your page.
- Create your heading. This is the section at the top of your resume which gives all of your contact information including your name, address, email, and phone number. Your name should be in a slightly larger size – either 14 or 16 point font. If you have both, list your home and cell phone numbers.
- Decide on a layout. There are three general formats for creating a resume: chronological, functional, or combination. Your work history and the type of job you are applying for will determine the layout style you should use.
- Chronological resumes are used for showing a steady growth in a particular career field. These are best used for someone applying to a job within their career-path to show an increase of responsibility over time.
- Functional resumes are focused on skills and experience rather than job history. These are best used for someone who may have holes in their work history or who have gained experience from being self-employed for a time.
- Combination resumes are, as it sounds, a combination of both a chronological and a functional resume. These are used to show off specific skills and how they were acquired. If you have developed a specific skill set from working in a variety of related fields, then this is the best resume option for you.
- List your employment history. As this is a chronological resume, your jobs should be listed in chronological order with your most recent employment first. Include the name of the company, its location, your title, your duties and responsibilities while working there, and the dates that you were employed there.
- It may be beneficial to list your title first, to show off your position in each job. You can also choose to list the company name first. Regardless of what you choose, be consistent down your entire list.
- For each listing, write a “major achievements” or “accomplishments” section with a brief description of something important that you accomplished for that job.
- Provide your education history. Same as with your jobs, you should list all of your education in chronological order with your most recent schooling first. Include any college degrees, trade schools, or apprenticeships you might have participated in. If you graduated with a degree, list the name of the degree as well as the year you received it. If you have not yet graduated, simply state the years you have attended the program as well as an expected graduation date.
- For each listing, give the university/program name, their address, and your degree or area of study.
- If you had a cumulative GPA of 3.5 or higher, be sure to list it along with your school/degree information.
- Give special qualifications or skills. Once you’ve listed the most important information – your work experience and education – you can essentially choose to list anything else you find important. Create a section titled “Special Skills” or “Unique Qualifications” with a list of these things.
- If you are fluent in more than one language, list the multiple languages here. Be sure to make note of your level of knowledge – for example, beginner, intermediate, novice, advanced, fluent, etc.
- If you are well versed in a special area of work that other applicants might not be – such as computer programming – be sure to include your level of expertise here.
- Give your references. You will need to provide 2-4 professional references (people who aren’t family or friends)with their name, relationship to you, and contact information including their phone number, address, and email.
- The best references to use are a manager or superior to you in your work, or perhaps a college professor who’s class you did well in.
- The place you are applying to may contact these people, so always call them in advance to let them know that you are using them for a reference and are currently applying for a job.
- Present your awards and achievements. If you were ever given a special award or recognition, list it here with the name, date, and purpose of the award. A common thing to list here is your presence on the “deans list” for high GPA at a university. Make yourself sound as successful and hardworking as you can by adding as many awards as you are able.
- If you had a job in which you were given a special honor, make note of that here.
- Even if you received an award for volunteering, you are welcome to place that under this section. Highlight the wondrous things you’ve done and been recognized for no matter the circumstance.
- Note your special skills. Whereas your ‘awards and achievements’ section was very specific, your skills section is much more general. Create a short list of positive personality traits that you exemplify. For example: timeliness, outgoing, enthusiastic, diligent, or team-player.
- Use action verbs to describe your responsibilities and accomplishments. This will highlight your skills and your ability to do the job for which you are applying. Choose verbs that describe your responsibilities and then make sure to begin the descriptions of your duties with these verbs. For example, if you were a receptionist, you may want to use verbs such as ‘scheduled’, ‘assisted’, and ‘provided’. You can do this by saying you ‘scheduled appointments’ ‘assisted clients’ and ‘provided administrative support.’
- Spell check and proofread your résumé. This step cannot be overemphasized. Proofread your résumé several times. Have someone else proofread it. Then, have another person further removed from you read it. Spelling and grammar errors in a résumé will get it discarded regardless of your skills and experience.
- Watch out for spelling mistakes, grammatical errors, incorrect contact information, typos, and misuse of apostrophes, plurals, and possessives.
- Double check to make sure that your formatting is correct, and that you didn’t forget any important information.
Now, it seems to be you have got an idea to frame your Resume, remember the above points and frame yours. Please feel free mail us your queries. We are always there for you.